2024 - 2025 District Charter Paperwork

The District Charter paperwork is required to be completed by an officer of the district. Registrations done after September 1 (11:59 PM EST), will include a late fee of $500.

One District Officer will need to complete this registration. The remaining district officers will be required to complete a separate registration where they acknowledge all the responsibilities of being a district officer. Until all the District officers complete their individual registration, your district registration will be considered incomplete.

As a district officer, it is your responsibility to oversee the proper governance of the District.

Please have the following items available and ready to upload to compete your district registration:

Copy of the district minutes from the most recent board meeting (to be uploaded)
Copy of the list of district sports sports chairs - Click here to download the template (to be uploaded)
Copy/ Picture of Government Issued ID to verify who competed the registration (to be uploaded)
Information regarding the district's financial institutions (to be typed in registration)

If you need to make a correction to a file you uploaded please click the button below to manage your account.

District Charter Registration*

Registration ($665.00)

District Sports Chairs

Please click on the Spreadsheet Down Button.
Populate the spreadsheet with your district sports chairs.
Save the file to your computer.
Upload the file, using the upload button.

Upload District Sport Chair Report*

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District Minutes

Please upload a copy of your recent District Minutes.

Upload Current District Meeting Minutes*

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Date of next bi-annual meeting

******If no date has been selected for the next bi-annual meeting, it will default to the first weekend in June 2026.

Domain Name & District Website Keys

Does your District have a website:*

Does your district have a social media page (check all which apply):*

Facebook
Intagram
X (formerly Twitter)
Tik Tok
YouTube
Snapchat
Other
Not Applicable

District Appointment to the National Legislation Committee and National Registration Committee

Legislation Committee - Name

New Appointment to Legislative Committee

Registration Committee - Name

New Appointment to Registration Committee

District Nomination and Election Committee

Name

New Appointment District Nomination & Election Committee

Name

New Appointment District Nomination & Election Committee

Name

New Appointment District Nomination & Election Committee

District Review Committee

Name

New Appointment District Review Committee

Name

New Appointment District Review Committee

Name

New Appointment District Review Committee

REQUEST AND CONSENT TO BE LISTED AS A SUBORDINATE OF THE AMATEUR ATHLETIC UNION OF THE U.S. INC. GROUP TAX EXEMPTION

1. The district is a subordinate of the Amateur Athletic Union.*

Agreed

2. Adopted the Codebook of the Amateur Athletic Union of the U.S. Inc., including the AAU Policy Statements as well as any additions and/or amendments thereto, as its by-laws;*

Agreed

3. Is subject to the general supervision and control of the Amateur Athletic Union of the U.S. Inc.,*

Agreed

4. Is eligible to qualify for exemption under the same paragraph of section 501(c), though not necessarily the same paragraph under which the Amateur Athletic Union of the U.S. Inc. is exempt;*

Agreed

5. Is not private foundation, if the application for a group exemption letter involves section 501(c)3;*

Yes - Is not a private foundation
No - Is a private foundation

6. As a subordinate of the AAU, the district must be on the same accounting period as the Amateur Athletic Union of the U.S., Inc. 9/1 – 8/31*

Agreed

7. Will abide by and be bound by the AAU Codebook, including the AAU Policy Statements, as well as any additions and/or amendments thereto;*

Agreed

8. Anticipate our gross receipts will be greater than $50,000.*

Yes - Gross receipts will be greater than $50,000
No - Gross Receipts will be less than $50,000

9. Is the district incorporated?*

No, we are NOT an incorporated entity
Yes, we ARE an incorporated entity

10. Does not have a 501(c) 3 determination letter from the IRS*

We HAVE a 501(c) 3 determination letter
We DO NOT HAVE a 501(c) 3 determination letter

11. It is the intent of our organization to comply with the guidelines established by the IRS regarding eligibility for inclusion under the group exemption determination.*

We agree to comply guidelines established by the IRS

12. We will comply in all respects with information requests received from the Amateur Athletic Union of the U.S. Inc., to meet the eligibility requirements.*

We agree to comply all information requests made by the AAU.

13. The District funds are prohibited from being used for the personal benefit of district officers (and their family or business partners).*

Agreed

14. Districts are prohibited from using funds to lease multiple office location. The District is limited to having one district office.*

Agreed

15. District agrees to add a member of the National Office (to be determined by the National Office), as a signer on all district accounts.*

Agreed

16. The National Office is looking at setting up an accounting system each district would have access to. When the National Office has set up this system, all districts will be required to keep their accounting records on this system. This will allow the National Office to better monitor the activity of the District. The District agrees to use the accounting system the National Office sets up.*

Agreed

17. District funds can’t be deposited into a personal account, districts must maintain a business account to receive funds.*

Agreed

18. District funds can not be comingled with personal and other business funds:*

Agreed

19. District is not allowed to lease or purchase vehicles, Nor is the district allowed to make make vehicle payments on behalf of anyone:*

Agreed

20. District agrees to allow the National Office to administer the sports funds for the District*

Agreed

21. Funds from the National Office will be sent to the District via EFT:*

Agreed

22. The district agrees to file the applicable Form 990 by 1/15 of each year or file a Form 8868 for filing extension. If Form 8868 is filed, the district has until 7/15 to file the applicable Form 990. All Form 990’s or Form 8868 must be emailed to Lora Espinet at [email protected] by 1/31.*

Agreed

23. The Governor has final responsibility for ensuring the district is operating in compliance and all forms and registrations are filed timely, including all IRS reporting.*

Agreed

24. in the event of new officers, I agree to remove current officers as signors on all district bank and investment accounts and add new officers as signors*

Agreed

25. in the event of new officers, I agree to deliver all district ledgers, financial records and banking information to new officers*

Agreed

26. I agree that if the applicable Form 990 or Form 8868 is not filed timely and a copy supplied to the national office by 1/31, the district funds will be forfeited.*

Agreed

Completed By:

Completed by:*

District Office held:*

Terms*

In submitting this application and paying the Annual Charter fee, the District, and its Officers and members, agree to be bound by the AAU Code, including its operating policies and
procedures.

I, the undersigned, agree to the terms above.

Government Issued Photo ID of district officer completing the Charter paperwork.*

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Total

$0.00

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Billing Information

Name*

Credit Card*

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American Express
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Address*

Email*

Mobile Phone Number*

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